Whether you are an experienced congress organiser or a first-time organiser, feel free to ask the Oulu Convention Bureau for help. Read on for some golden tips on how to organise your meeting and congress. They're sure to get you started!
Tips for organising a congress
While you're still thinking about a suitable venue:
- Establish an agile and appropriately sized organising committee with clear lines of work and responsibilities.
- Plan your budget and funding well in advance. Follow up regularly!
- Find out about possible sources of funding. Be aware that expenses will be incurred before the event. See TSV grants here.
- Consider whether it would be worthwhile to organise a site visit for decision-makers to see the potential venue.
Once the venue has already been decided:
- Take advantage of the free assistance of the event city, municipality or region, such as the Oulu Convention Bureau in Oulu, right from the start.
- Find out more about your chosen venue. In Oulu, it's a good idea to start with the OCB bid book.
- Clarify the invitation procedure and confirm the date. Take into account any traditional meeting times, other industry events, public holidays and vacation periods.
- Place your bets on the invitation. Send a message with basic information, but also promote the venue!
- Book and reserve your facilities, services and transport well in advance.
- Contribute to a varied programme - also include an informal programme!
- Networking events are a good incentive and leave pleasant memories.
- Invest in marketing. Effective and attractive marketing increases the number of congress participants.
Welcome to a meeting in colourful Oulu! Congress City Oulu offers more than just coffee and buns to accompany your meeting! Photo by Visit Oulu
Why Oulu?
There are many reasons to choose Oulu on the coast of the Bothnian Sea as your meeting venue. Oulu is the centre of science, business and culture in northern Finland and the fastest growing city region in Arctic Europe, but it is also a warm city surrounded by stunning northern nature.
Read moreSort tips
A visit to a husky home
Oulu
Koitel's Mood Room - programme and meeting services
Oulu
Go Arctic activity - Traditions
Oulu
Stone Age tribal shield
Oulu
Go Arctic activity - Kayaking trip on the Oulu or Kiiminkijoki rivers
Oulu
Airport transfer in Oulu
Oulu
Original Sokos Hotel Arina, Oulu
Oulu
Oulu's local, most traditional taxi service
Oulu
Air Guitar World Championships
Oulu
Scandic Oulu Station
Oulu
Go Arctic - meeting facilities and services
Oulu
Nallikar Aalto Apartments
Oulu
OuluHostel AlliMaria
Oulu
Go Arctic activity - 7-match
Oulu
Go Arctic activity - City hiking day or night
Oulu
Paintball
Oulu
SuperPark Oulu
Oulu
1bar Meeting Services - Affordable and well-equipped space in the heart of Oulu
Oulu
Elojazz
Oulu
Arctic Edu-Tech - Workshops and experiences
Oulu
Nature experiences on the Sanginjoki River - Naturest Oy
Oulu
Go Arctic event production - Thematic celebrations
Oulu
Go Arctic activity
Oulu
Radisson Blu Hotel Oulu
Oulu
Fishing trip, Nallikari, Oulu
Oulu
Restaurant Rosso Shopping Centre Valkea
Oulu
Maikkula's Manor restaurant
Oulu
A day in the Stone Age
Oulu
Rock The City Oulu - a city adventure
Oulu
Excursion to Koitelinkoski
Oulu
OTAXI VIP - taxi service in the Oulu area
Oulu
Sound Lounge - karaoke room
Oulu
Go Arctic activity - Kurvinen qualification
Oulu
Go Arctic event production - Perioulula ghost dinner
Oulu
Go Arctic activity - Indoor race
Oulu
Go Arctic activity - Tar Olympics
Oulu
Taiga Resort meeting and banquet facilities
Oulu
GreenStar Hotel Oulu
Oulu
Go Arctic - Guided walking tours in Oulu and surrounding municipalities
Oulu
Go Arctic Live - event production
Oulu
Restaurant Toivo, breakfast and takeaway restaurant
Oulu
Nature-based tyhy-days and business events (Sanginjoki, Rokua)- Naturest Oy
Oulu
Canoeing safari to the Oulujoki estuary
Oulu
Winter experiences on the Sangin River - Naturest Oy
Oulu
Fatbike tour in Oulu
Oulu
Go Arctic activity - Stories from Oulu
Oulu
Kempelee local taxi service
Oulu
Meeting and party services Original Sokos Hotel Arina Oulu
Oulu
Go Arctic activity - snowshoeing/sliding in Koitel
Oulu
Oulu fast walking tour
Oulu
Kierik guided tours
Oulu
Guided winter swimming
Oulu
Go Arctic activity - Peruvian Omeisingreis
Oulu
Radisson Blu Oulu meeting and banquet facilities
Oulu
De Gamlas Hem meetings and parties
Oulu
Go Arctic - sightseeing tours in Oulu and surrounding municipalities
Oulu
Environmental Education / Forest School at Sanginjoki River - Naturest Oy
Oulu
Stone Age tribal shield
Oulu
Go Arctic activity - Northern Lights in Koitel, Northern Lights Lecture
Oulu
Taiga's bundle
Oulu
Private event: wine and fashion
Oulu
Go Arctic activity - Rubber raft pool
Oulu
Restaurant Mallassauna
Oulu
Scandic Oulu City
Oulu
Restaurant Puistola's basement restaurant on request
Oulu
Meeting and event space Loppula in Sanginjoki
Oulu
School visit
Oulu
Peaceful restaurant-pâtisserie
Oulu
Summer guided walking tours in Oulu
Oulu
Frans&Camille Bistro
Oulu
Cafe Hostel Huvila
Oulu
Charter and private transport in the Oulu region
Oulu
Go Arctic activity - Archery competition
Oulu
Excursion to Hailuoto
Oulu
Oula Kitchen & Bar
Oulu
Excursion to the Turkansa Island Outdoor Museum
Oulu
A mushrooming trip with a dog sled
Oulu
Lapland Hotels Oulu meeting, congress and banquet facilities
Oulu
De Gamlas Hem Hotel
Oulu
Go Arctic activity - Koskiing in Koitel
Oulu
Fätbike Safari, Oulu, Nallikari
Oulu
Kuusisaari Recreation Park
Oulu
Excursion to Hailuoto
Oulu
Hours
Oulu
Meeting room Restaurant Mallassauna
Oulu
Saunas of Maikkula Manor
Oulu
Go Arctic activity - Let's make something out of the old - a makeover workshop
Oulu
Rusko Bike Park
Oulu
Taiga's bundle
Oulu
Go Arctic activity - Archery competition
Oulu
Go Arctic activity - Air guitar workshop or air guitar show
Oulu
Nallikari Meeting and Catering
Oulu
Tuba Food & Lounge
Oulu
Go Arctic event production - Performers for productions
Oulu
Best Western Hotel Apollo, Oulu
Oulu
SuperPark Restaurant
Oulu
Guided transfer from Oulu Airport to Oulu
Oulu
Excursion to the Turkansa Island Outdoor Museum
Oulu
Oulu fast walking tour
Oulu
Go Arctic activity - Mothership team trail
Oulu
Private guided tour from Oulu to Jussila reindeer farm in Ii
Oulu
Lapland Hotels Oulu
Oulu
A tour of Oulu's new areas
Oulu
Koitelin Koskikippar meeting hut
Oulu
Excursion to Koitelinkoski
Oulu
Hotel Lasaretti
Oulu
SUP racing in the Oulu Delta
Oulu
Oulu Climbing Centre
Oulu
Go Arctic activity - ice fishing competitions
Oulu
Meeting day at Maikkula Manor
Oulu
Staying overnight at Reenis
Oulu
Oulunsalo Soi
Oulu
Expert presentations and workshops on education and training
Oulu
Hotel Lasaretti, meeting and banqueting facilities
Oulu
Guided winter swimming
Oulu
Veranta breakfast and takeaway restaurant
Oulu
Padel outdoor courts
Oulu
Guided bike tour from Nallikari to Oulu city centre
Oulu
Amarillo Restaurant Oulu
Oulu
Pohjolan Matka charter buses Oulu
Oulu
Hot air balloon group flight 4-12 passengers
Oulu
Go Arctic activity - Winter Olympics
Oulu
Kindergarten visit
Oulu
Meriholst meeting room and chartered saunas in Nallikari, Oulu
Oulu
Discover paddling in the Oulu River Delta
Oulu
Chocolate tasting
Oulu
Go Arctic meeting services - Hietasaari Seelari
Oulu
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